MIS (UNIT-1)

✋Introduction

The design of organizational structures and processes is referred to as management information systems (MIS). It's all about file structures and file processing to a programmer. It is, however, much more complicated. The three components of MIS provide a more comprehensive and oriented description, with Systems implying incorporation and a holistic view, Information referring to processed data, and Management referring to the ultimate user, the decision-maker.

A management information system can thus be analyzed as follows −

Management

The planning, monitoring, and administration of a company's activities are all covered by management. Top management is in charge of planning, middle management is in charge of managing, and lower management is in charge of actual administration.

Information

The processed data that aids management in planning, managing, and operations is referred to as information in MIS. All details arising from the concern's operations are referred to as "data." Data is processed, that is, it is collected, summarized, compared, and then presented to management in the form of a management information system (MIS) report.

System

With the help of a system, data is transformed into knowledge. Inputs, processing, performance, and feedback or control make up a system.

Thus, MIS refers to a data processing device that provides accurate information to management for it to execute its functions.

✋ What exactly is MIS?

The use of information technology, people, and business processes to record store, and process data to generate information that decision-makers can use to make day-to-day decisions is known as management information systems (MIS). Management Information Systems is the full form of MIS. The goal of management information systems (MIS) is to extract data from a variety of sources and draw insights that help businesses develop.

👉Need 

Backing the Business Process: Treats contributions as a solicitation from the client and yields as administrations to the client. Supports current tasks and utilizes the framework to impact the further method of working. 

Backing Operation of a Business Organization: MIS backs activities of a business association by giving opportune data, support, and upgrade which gives adaptability in the activity of an association. 

To Support Decision Making: MIS backings the dynamic by representatives in their everyday activities. MIS likewise underpins chiefs in dynamic to meet the objectives and destinations of the association. Distinctive numerical models and IT apparatuses are utilized to develop methodologies to address serious issues. 

Techniques for an Organization: Today every business is running in a serious market. MIS backings the association to develop suitable systems for the business to consented in a serious climate.

👉What is MIS objective: MIS has five major objectives which include:

1. Data Capturing
2. Processing of Data
3. Storage
4. Retrieval
5. Dissemination

1. Data Capturing

MIS gathers information from a variety of internal and external sources. Data can be captured manually or via computer terminals.

2. Processing of Data

The data is processed to translate into the information that is required. Calculating, sorting, classifying, and summarizing are examples of data processing activities.

3. Storage

MIS saves unprocessed and processed data for later use. If any information is not needed right away, it is stored as an organization record to be used later.

4. Retrieval 

MIS retrieves data from its databases when and when it is needed by different users.

5. Dissemination

The finished product of MIS, information, is disseminated to the organization's users. It can be done on a regular basis or via a computer terminal.

👉 Purpose of MIS

Support the Business Process: 

Treats inputs as customer requests and outputs as customer services. Supports existing activities while still using the scheme to affect future operating methods.

Supporting a Business Organization's Operations:

MIS assists a business organization's operations by providing timely information, maintenance, and improvement, allowing for greater consistency in operations.

To Assist Employee Decision-Making: 

MIS aids workers in their everyday operations decision-making. In order to achieve the organization's priorities and objectives, MIS also assists managers in making decisions. For the purposes of developing strategies to meet competitive needs, various mathematical models and IT tools are employed.

Organizational Strategies: 

Today, every company operates in a competitive market. In a competitive world, MIS assists the company in developing effective strategies for the business to succeed.

👉Role of MIS

Improved decision making

One of the most important functions of a management information system (MIS) is to assist and enhance decision making. It accomplishes this by delivering reliable data more quickly, which managers can use to make critical decisions. It improves the bottom line and profitability of the company by enhancing decision-making.

Efficent operation

The right information is provided at the right time by MIS, which increases operational flow. Managers can complete their tasks with greater ease, which boosts the company's productivity.

Better communication and connectivity

A central management information system (MIS) aids in the improvement of the entire communication channel and improves connectivity within the enterprise at all levels of management.

👉Benefits of MIS

Helps to increase efficiency: 

Managers who are in charge of a team or an entire company must normally recognise the organization's strengths and weaknesses.

Improves decision quality: 

Managers may make more informed decisions based on raw and accurate data.

Improves contact between departments within a company:

When everyone in the organization has access to the same information, they will be able to communicate more effectively, allowing them to identify and resolve problems.

Employee efficiency is increased:

Employees save time by not having to collect the information requested by management.

Enhances a company's competitive advantage: 

Eliminating all flaws and non-performing areas improves a company's competitiveness in comparison to its competitors.

More information about customers is revealed:

The more information about the needs of consumers, the more the management can enhance customer support and devise more efficient marketing and promotional strategies.

👉Information systems 

Information systems are hardware, software, and telecommunications networks that people develop and use in organizations to collect, generate and distribute useful data.

“In an organization, information systems (IS) are interconnected components that work together to gather, process, store, and disseminate data to support decision making, coordination, monitoring, analysis, and visualization.

✋Operations Support System

Operations Support System is a set of computer programs or an information technology system that communications service providers use to track, control, analyze, and manage a computer or telephone network system. OSS software is designed specifically for telecommunications service providers and is mostly used to support network processes such as network component maintenance, service provisioning, and fault management.

✋Management support systems

Focus on managerial uses of information resources of management support systems. These systems provide information that can be used to prepare and make decisions. These systems provide information based on both internal and external data, which is analyzed using various data analysis techniques.